Associate Dean for Administration and Finance

Job no: 502711
Work type: Staff Full Time
Location: UMass Amherst
Department: Dean - Pub Health & Health Sci
Union: Non-Unit Exempt
Categories: Administrative/Office Support

About UMass Amherst

UMass Amherst, the Commonwealth's flagship campus, is a nationally ranked public research university offering a full range of undergraduate, graduate and professional degrees. The University sits on nearly 1,450-acres in the scenic Pioneer Valley of Western Massachusetts, and offers a rich cultural environment in a bucolic setting close to major urban centers. In addition, the University is part of the Five Colleges (including Amherst College, Hampshire College, Mount Holyoke College, and Smith College), which adds to the intellectual energy of the region.

Job Description:

Reporting directly to the Dean of the School of Public Health and Health Sciences (SPHHS), the Associate Dean for Administration and Finance provides critical organization, direction, analysis, delivery, management, and leadership in core services and takes steps to ensure that such services function effectively, efficiently, and in compliance with legal and regulatory requirements as well as University policies, practices, and procedures. Core services include, but are not limited to, human resources, financial management, information technology, privacy and security, and facilities. The Associate Dean provides executive-level work to analyze and address issues of organizational efficiency, guides SPHHS through strategic planning processes, and manages the implementation of action items through detailed and comprehensive knowledge of the structure, operation, strategies and objectives of the organization. The Associate Dean will directly supervise four director level positions and indirectly supervise four positions.

About SPHHS: The School includes six departments, health promotion and policy, biostatistics and epidemiology, environmental health sciences, nutrition, kinesiology and communication disorders. SPHHS offers bachelor?s degree options in communication disorders, kinesiology, nutrition, and public health sciences and master?s and doctoral degree options in communication disorders, kinesiology, nutrition, and the five core areas of public health (biostatistics, community health education, environmental health sciences, epidemiology, and health policy and management).

SPHHS has over 200 employee appointments, including tenure system faculty, part-time and full-time lecturers, permanent and temporary staff members, post-doctoral research associates, research fellows, graduate teaching assistants, and student employees.

SPHHS has doubled in size in the past decade, with over 2000 undergraduate majors and over 500 graduate students in on-campus and on-line programs. In FY19, the School received 92 funding awards, totaling $20,772,520, a growth of 30% over the prior years. A total of 123 new research proposals were submitted in Fiscal Year 2019 to a range of federal and state government agencies, foundations and industry. The full amount requested in these proposals across all budget periods was $119,214,931, or 70% above 2018 levels.

The School occupies five buildings on campus totaling approximately 58,000 square feet, and has a presence in the newly built, state of the art, Institute for Applied Life Sciences within the Centers of Personalized Health Monitoring and Models to Medicine.

This is a non-unit professional position.

Essential Functions:

Primary responsibilities include, but are not limited to, the following:

  • Serves as a strategic partner to the Dean, fellow Associate Deans, Department Chairs, and Center/Institute Directors, to define, support and implement comprehensive, long-range strategic plans for research and education programs, and services creating a healthy and productive work environment.
  • Ensures that the School is a proactive, campus leader in its implementation of new and innovative financial analyses and administrative strategies to maximize all resources.
  • Maintains executive-level responsibility, in collaboration with the unit directors, to manage faculty-related personnel processes, determine budgetary needs, and ensure stated strategic objectives are successfully implemented, managed and maintained in order to promote our competitive advantage in education, research, innovation, outreach, and external partnerships and philanthropy.
  • Works closely with university-level administrators and peers in other colleges to collaborate and strategize on financial and resource-based decision-making, while also representing the Dean with various internal and external constituents.
  • Supervises the development of security plans to meet institutional and federal requirements and disaster recovery plans, optimal uses of resources, and the introduction of new, state of the art technology.
  • Ensures the classrooms, offices, and conference rooms are secure and well-equipped.
  • Supervises the space assignment process; addresses ergonomic issues; and coordinates building maintenance and enhancements with Facilities Management.
  • Supports the Director of Information Systems and works with the University Information Technology and other appropriate University-level offices to ensure SPHHS IT policies and practices are aligned with the University goals and infrastructure.
  • Stays current with, and in compliance with, Federal, State, and University rules and regulations pertaining to procedures and related business operations.

Requirements:

Minimum Qualifications:

DEGREE AND EDUCATION REQUIREMENTS:

  • Master's degree in Higher Education Administration, Business Administration, Public Administration, or related field, plus 8 years of relevant experience is required; OR
  • Doctorate in Higher Education Administration, Business Administration, Public Administration, or related field, plus 5 years of relevant experience is required.

SKILLS AND ABILITIES:

  • Excellent interpersonal skills and ability to interact effectively and work productively in establishing and maintaining harmonious working relationships with a diverse population of employees and students. Strong service orientation that demonstrates proactive relationship building and customer-focused problem solving.
  • Demonstrated leadership abilities, management skills, and supervisory experience. Commitment to inclusion and awareness and understanding of diverse thought, cultures, race, gender, and other differences. Commitment to employee development and engagement.
  • Ability to take initiative, work independently, manage multiple priorities, follow through and meet deadlines. Excellent written and oral communication skills, including presentation skills.
  • Demonstrated working knowledge of human resources and financial management practices, policies, and procedures. Proven competence with spreadsheets, word processing, electronic calendars, and central data systems.
  • Experience in higher education and record of developing and implementing new ideas.
  • Ability to exercise extreme discretion and judgment in matters of a sensitive or confidential nature. Experience with organizational development and employee training.

Preferred Qualifications:

SKILLS AND ABILITIES:

  • Experience working in a unionized environment.

Additional Information:

Physical Demands/Working Conditions:

Typical office environment activity

Salary Information:

  • Salary will be commensurate with skills and experience.

Application Instructions:

Applicants should apply by the priority deadline of October 2, 2019 in order to ensure consideration. Search will remain open until position is filled. To apply provide a cover letter, resume, and contact information for three professional references.

UMass Amherst is committed to a policy of equal opportunity without regard to race, color, religion, gender, gender identity or expression, age, sexual orientation, national origin, ancestry, disability, military status, or genetic information in employment, admission to and participation in academic programs, activities, and services, and the selection of vendors who provide services or products to the University. To fulfill that policy, UMass Amherst is further committed to a program of affirmative action to eliminate or mitigate artificial barriers and to increase opportunities for the recruitment and advancement of qualified minorities, women, persons with disabilities, and covered veterans. It is the policy of the UMass Amherst to comply with the applicable federal and state statutes, rules, and regulations concerning equal opportunity and affirmative action.

Advertised: Sep 6 2019 Eastern Daylight Time
Applications close:


Associated topics: administrative support specialist, adminv, business operational support, business support, information technology support, information technology systems analyst, relations, support analyst, support staff, workshop

* The salary listed in the header is an estimate based on salary data for similar jobs in the same area. Salary or compensation data found in the job description is accurate.

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